Everything You Need to Know
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Everything You Need To Know About the

New Voices New Rooms Fall Conference


FAQS: Booksellers Orientation

Q: When will links to pre-register show up on events?
A: September 1st.

Q: Will galleys offered to booksellers be physical as well as digital?
A: We’ve asked publishers to make physical galleys a priority, and to extend e-galley availability.

Q: How do you subscribe to the blog?
A: Scroll down to the bottom of newvoicesnewrooms.org and there’s a space to put in your email to subscribe to the blog. There’s also a place to subscribe at the bottom of the news page (newvoicesnewrooms.org/nvnr-news)

Q: Will there be a list of all the show specials in one place?
A: We are working on how we want to approach that; great idea!

Q: How long is the exhibit hall open?
A: The exhibit hall is open through the end of the year.

Q: How many people can attend an event?
A: There is no limit to how many people can attend an event. Some events, like the retreats, are limited to people who fit the retreat’s description though (for example, the owner’s retreat is only open to bookstore owners).

Q: Can you register for an event last minute?
A: You can register for any event you’d like to go to. Once you register you go on a list of registered attendees; since the link to register is public, we are vetting people for the events by checking the email associated with their email address against the people we have registered for the event and the conference. We will also have extra staff on hand to help facilitate last minute registrations; you may have a minute or two delay getting in at the most if you register last minute.

Q: Can you print the conference schedule?
A: We are working on it!

Q: Will all events be recorded?
A: Most events will be recorded: retreats and roundtables will not be recorded. We are prioritizing getting the education events shared as recordings first, but due to all the moving parts of the conference, recordings will most likely not be up during the conference. We suggest signing up your entire staff and making a game plan of who will attend each event to make sure you’re getting the most out of the conference.

Q: How do we get galleys?
A: For author events, a link will be given near the end of the event with information about how to get galleys. Make sure you prioritize the author events! This is a great way to show publisher and author support!

Q: Will more information about events be coming?
A: Yes it will! We are still working on finalizing a few things and authors will be added in as they are finalized as well. Keep checking newvoicesnewrooms.org/schedule to see updates!

Q: Is there a way to see the author events at a glance?
A: Yes! You can click the author events tag on any author event and the schedule will show you just author events. The schedule is highly searchable.

Q: What time zone are the events in?
A: All times are E.S.T.

Q: Will there be just one zoom link for the entire show or different zoom links for each event?
A: Each event will have its own Zoom link, and the link to register for those events will be attached to the event in the schedule on September 1st.

Q: Should I register with my store email or my personal email?
A: Use the same email to enter the events via Zoom that you registered with. This will allow us to match you up with the registration list. Need to change your email after registering? Contact Nicki to do that.


Q: Is there a word limit on the feature product text?
A: There’s technically not a limit, but it’s good to keep it short. 50 words or so is good.

Q: Does everyone on my team need to be registered? What events can we attend?
A: Yes, everyone who would like to attend an event: publisher/exhibitor office hours, rep picks, editor buzz, etc, need to be registered. Think of registration as your show badge. You are welcome to attend any event  except the retreats.

Q: Can we include a raffle if we are doing our own exhibitor page?
A: Great suggestion. We are working on a way for that to happen.

Q: Can we have links for each featured product?
A: Yes you can, just include those links with your submitted materials if we are making your exhibit hall page.

Q: How many links and feature items come with an exhibitor page if NVNR makes it?
A: You get six links, and eight feature items.

Q: Can NVNR promote in booth signings?
A: Yes we can! Just let us know and we can put them on our schedule.

Q: What are office hours?
A: Office hours are for all exhibitors. Think of it as time at your booth. Slots will be available each day and each publisher/exhibitor can sign up for an hour and forty-five minute slot. They will be breakout rooms in a Zoom call, so when booksellers come in, they will tell the person in the waiting room where they’d like to go, and they’ll get directed there. When they’re done, they’ll head out and have the chance to go to another publisher/exhibitor. The limits are 100 people in a publisher/exhibitor’s office hours room at a time. There is no additional fee for this: you just have to be an exhibitor.

Q: How do you know what to provide NVNR with if NVNR is doing our exhibit page?
A: You will get a form sent to you after you register that lets you know what we need from you.

Q: Are there still sponsorship opportunities available?
A: Yes, head to our website to see more.

Q: Is there any more info on rep picks?
A: We are still finalizing it and an email will go out soon with more information. Slots will be ten minutes.